Powered by Wisdsol Tech · GES · Francophone · Cambridge · Montessori · Universities

The Smarter Way to
Run Your School

Wisdsol Edu Advance — A complete, multilingual school and university ERP built for Ghana, West Africa and international curricula, with online and offline operation. Double-entry books an auditor accepts. Mobile money parents already use. And it keeps working when the power and the network do not.

Staff Sign In Apply for Admission Register Your School User Guide
Attendance Clocking — No Login Required
🖥
Gate Kiosk
Shared screen · QR + PIN
 📱
Scan My QR
Personal device · QR or PIN
13
Schools running
6
Education systems
12
Countries supported
3
Languages
342
Active Students
24
Teachers
GHS 48K
Term Collected
94.2%
Attendance
Term Performance Overview
KA
Kwame Asante
JHS 2A · STU-0042
Active
AF
Abena Frimpong
Primary 5B · STU-0078
Active
Fee Payment
GHS 800 received
Report Card Ready
Term 2 · JHS 1A
Everything You Need

Built for Every Corner of School Life

From admissions to graduation, Wisdsol Edu Advance handles every aspect of school administration — in one place.

Student Management

Full student profiles with national ID support, multiple guardians, authorized pickup persons, and admission records that match your national requirements.

Fees & Accounting

Track fees in your own currency — GHS, XOF, XAF and more — with receipts, advance payments, scholarships, defaulter reports and full double-entry accounting.

Light & Dark Mode

Work comfortably day or night. The whole system switches between a light and a dark theme, follows your device automatically, and remembers your choice — while printing always stays black on white.

Attendance Tracking

Daily roll call, QR & PIN clocking at the gate, term summaries, and real-time attendance with no login required for the gate kiosk.

SMS, WhatsApp & Email Alerts

Parents hear automatically: a payment received with the balance, an outstanding fee, results published, a child absent or arrived at the gate. Works with Arkesel, mNotify, Hubtel, Twilio and WhatsApp. Every message is logged with its cost, opt-outs are honoured, and a broadcast asks you to confirm before it reaches nine hundred parents.

Lesson Notes & Vetting

The weekly lesson-note cycle without exercise books travelling back and forth: objectives, R.P.K., content, activities and evaluation, submitted for vetting, returned with remarks or approved — and the whole review history kept. An approved note is locked, because a signature you can edit afterwards means nothing.

Online Tests, Marked Instantly

Pupils sit tests on screen. Multiple choice, true/false, fill-in and short answers are marked the moment they submit — essays go to a marking queue. The clock runs on the server, the correct answers never reach the pupil's browser, and a question the teacher left incomplete is sent for marking rather than scored zero.

Virtual Classes

Schedule an online lesson and a private meeting room is created for you — no account, no licence, no link to paste into WhatsApp. Or bring your own Meet, Zoom or Teams link. Pupils join from their portal, the register fills itself in, and weekly lessons each get their own room.

Hostel & Boarding

Hostels, rooms and beds, with the rules actually enforced: no pupil in a hostel for the opposite sex, no third pupil in a two-bed room, no pupil in two rooms at once. Evening roll call that pre-marks anyone out on an approved exeat, and an overdue alert the moment a boarder is past their promised return time.

Library Management

A real catalogue — titles, authors, ISBN, accession numbers, shelves and categories — with lending and returns. Copies on the shelf are counted from the loans actually out, so the number is never wrong. Overdue books are chased automatically, renewals and optional daily fines are built in, and every pupil and parent can see what they have out.

Store & Inventory

Track exercise books, uniforms and equipment properly: items and categories, suppliers and deliveries with part-payments, stock levels with reorder alerts, and every issue tied to the pupil who received it — free or paid. Set what each class is entitled to, and a coverage report shows who is still waiting.

Biometric Attendance

Connect a fingerprint or face terminal at the gate and arrivals record themselves — clock-in, clock-out and the day's attendance, with nobody typing. A terminal that loses the network uploads its backlog when it reconnects. Enrolment is optional, needs parental consent, and no fingerprint image is ever stored.

Results & Report Cards

WAEC-style grading (A1–F9), class rankings, conduct and attitude ratings, and printable A4 report cards with attendance and fee summaries.

Daily Services

Manage school feeding, transport, and breakfast subscriptions. Track daily usage, advance payments, and monitor revenue per plan.

Multi-Role Portals

Dedicated portals for parents, students, teachers, accountants, and security — each role sees only what they need. Online admission form included.

The Difference That Shows On A Bad Day

The Light Goes Off. The Office Keeps Working.

Most school software is a website: no network, no work. Here the bursar keeps issuing receipts, the teacher keeps marking the register, and everything reaches the server when the connection returns. This is the part a demonstration on good office internet will never show you.

Carry on without a connection

Take a payment, mark attendance, enter marks. The work is held on the device and replayed to the server by itself — nobody has to remember to re-enter anything.

A payment cannot be taken twice

Each queued operation claims its place in the ledger before it is replayed, so a receipt issued during a blackout reaches the books exactly once — however many times the phone retries.

In the order it happened

Changes replay in the order they were made, and one the server refuses stops retrying instead of looping for ever. A status page shows exactly what reached the server and what did not.

Installs like an app

Add it to the home screen of any Android phone, iPhone, tablet or laptop. No app store, no download fee, and it opens straight to the work even with no signal.

Why Schools Move

The Things That Make Schools Give Up On Their Software

Every one of these is a reason a school has abandoned a system and gone back to the ledger book. They are what this platform was built around.

What goes wrong What happens here
The network drops and the office stops. Receipts go on paper and never make it back in. Work continues offline and syncs itself, with a page showing what reached the server.
Fees are a list of payments, so the auditor asks for books that do not exist. Double-entry accounts with a trial balance, income statement and balance sheet that agree.
The report card is built for someone else's country and cannot show your terms, your grades or your language. Six education systems, your own grade scale, marks out of 100 or 20, and a real bulletin de notes.
Parents cannot pay without a card, so the queue at the bursary never shortens. Mobile money and cards through four providers, confirmed before a receipt is issued.
Nobody was trained, the one person who understood it left, and the rest guess. A full manual inside the system in three languages, plus a technical manual for whoever runs it.
Getting last year's records in means typing them again. Import pupils, staff, fees and your chart of accounts from the spreadsheets you already keep.
It only runs on a computer, and most staff only have a phone. Installs to the home screen of any phone or tablet and is built to be used on one.
From Schools Using It

What Schools Say

★★★★★ 4.8 / 5 from 5 reviews

★★★★★
Best solution for our school headache

One of the best and reliable software that helps school owners, administrators, teachers ,students and parents monitor the progress and development together.

Precious Jewels School
Iliyasu Alhassan, Assistant Headmaster of Academic
★★★★★
Easy understanding system

It has helped in easy marking of register and examination report

Precious Jewels School
Owolabi Michael, Teacher
★★★★★
Best school system

Easy access to mark learners attendance, post online questions and answers. It is also efficient.

DREAMERS ACADEMY
Jael Lorena Kottah, Teacher
★★★★★
Review of the system

The system I use to run the school is simple, organized, and effective. It helps me manage daily activities, keep records, and communicate efficiently. Overall, it makes school management easier and more productive.

CANNS PREPARATORY SCHOOL
Andy Daitey, Headmaster
★★★★★
Best solution for our school headache

I recommend this software for all schools for more effective and stress free

Precious Jewels School
Iliyasu Alhassan, Assistant Headmaster of Academic
Books An Auditor Recognises

Real Accounting, Not a List of Payments

Most school software stops at recording income and expenses — which no auditor will accept as books. Wisdsol keeps proper double-entry accounts, and the fees you collect post themselves into the ledger.

Your own chart of accounts

Assets, liabilities, equity, revenue and expenses, in a parent-and-child structure you control. Import your existing chart from a spreadsheet, or start from ours and adjust it.

Fees post themselves

A fee payment, an arrears payment, a service payment, other income, an approved expense — each becomes a balanced journal entry the moment it is recorded. Nobody re-keys anything into the books.

Statements that balance

Trial balance, income statement, balance sheet, general ledger and an account book — each drawn from the journals, so the figures agree with one another and with your receipts.

Expenses with a paper trail

Record an expense with its receipt attached, send it for approval, and it reaches the ledger only once approved — because that is the moment the cost is committed.

Daily, weekly, monthly

A signed A4 sheet of every transaction for the day at close of business, and period summaries that split income by source so you can see where the term's money actually came from.

Separated duties

Viewing the books, editing them and approving expenses are separate permissions — so a bursar can record without being able to approve, and a head can approve without touching the chart of accounts.

Money, The Way It Actually Moves Here

Parents Pay From The Phone In Their Hand

Software written for other markets assumes a card. Most fees in Ghana and across West Africa move by mobile money, so that is what this is built around — and the receipt is only issued once the provider has confirmed the money.

Mobile money and cards

Hubtel, Paystack, Flutterwave and Korba. Use the provider your school already banks with, or more than one — the fee page offers the parent whichever you have switched on.

Verified before a receipt exists

Every payment is confirmed with the provider before the system records it. A failed or abandoned attempt leaves no receipt and no entry in your books to unpick later.

The parent is told, automatically

A confirmation by SMS, WhatsApp or email the moment it clears, with the balance that remains — so the office is not fielding calls asking whether the money arrived.

Your currency, not ours

Cedis, CFA francs (UEMOA and CEMAC), naira or dollars. Fees, receipts, statements and the ledger all speak the currency the school actually charges in.

No puzzle to solve first

There is no CAPTCHA anywhere — no squares to tap, no letters to decipher. On a shared phone and a slow connection those turn a working payment into an abandoned one, so hidden checks do the same job without asking anything of the parent.

Straight into the books

An online payment lands in the ledger as a balanced journal entry like any other, so the term's collections reconcile without anyone re-keying a gateway statement.

Whose Data Is It

Your School's Records Sit In Your School's Own Database

Not a shared table with a column marking which school a row belongs to — a separate database per school. The commonest way for one school's marks to appear in another's report is a query that forgot that column, and this arrangement makes that mistake impossible rather than unlikely.

One database per school

Pupils, marks, fees and books live in a file of their own. Taking a backup of one school, or handing a school its data, is one file — not an export filtered by hope.

Two-factor sign-in, at no cost

A six-digit code from any authenticator app — not an SMS, so it needs no airtime and no signal, and costs the school nothing. Heads and accountants can be required to use it; everyone else may choose it.

Guessing a password gets you nowhere

Repeated wrong passwords lock the account for a while; repeated failures from one address shut that address out. Scanning tools and injection attempts are refused outright — and search engines never are.

A record of who did what

Sign-ins, locks, blocks and administrative actions are all logged, with a security page that shows the week at a glance and exports to a spreadsheet when somebody asks.

Biometrics without the biometric

Where a fingerprint terminal is used, enrolment is optional, needs a parent's consent, and no fingerprint image is ever stored — only a number that cannot be turned back into a print.

Permissions that match the job

Dozens of separate permissions, grouped into the roles a school actually has — so a bursar records money without touching marks, and a class teacher sees their own class rather than the whole school.

One Platform, Many Systems

Your Country. Your Structure. Your Language.

National systems or international curricula — register in minutes and your classes, subjects, terms and grading are created to match, automatically.

Ghana — GES

Crèche, Nursery, KG, Primary 1–6, JHS 1–3, SHS 1–3. Three terms, marks out of 100 with A1–F9 grading.

Francophone

Togo, Bénin, Côte d'Ivoire, Sénégal and more: Maternelle, CP1–CM2, 6ᵉ–3ᵉ (BEPC), 2ⁿᵈᵉ–Terminale (BAC). Trois trimestres, notes sur 20.

Universities

Level 100–400, postgraduate and PhD. Programme cohorts, courses with credit hours, two semesters and GPA grading.

Supérieur (LMD)

Licence 1–3, Master 1–2 et Doctorat. Deux semestres, notes sur 20 avec crédits.

Cambridge International

Early Years, Primary Stage 1–6, Lower Secondary Stage 7–9, IGCSE and AS & A Level — with IGCSE option subjects and A*–G grading.

Montessori

Nido, Children's House, Lower and Upper Elementary and the Adolescent Programme — with the curriculum areas and mastery-based records, not marks.

Bulletin de notes — the real francophone report card

Francophone schools print a proper bulletin: notes sur 20, coefficient per subject, moyenne générale (weighted), rang, appréciation per subject, statistiques de la classe and the décision Admis / Doit redoubler — with signature blocks for the professeur principal, chef d'établissement and parent.

Your language and your currency

The interface runs in English or French, fees are kept in GHS, XOF, XAF or your own currency, and periods are named the way you name them — Term, Trimestre or Semestre.

Register Your Institution
No Login Required

Apply for Admission
From Anywhere

Parents and guardians can submit an application online in minutes — from any phone or computer. No account needed. The school reviews and approves at their own pace.

  • Student details, date of birth, class applying for
  • Primary & second guardian — name, phone, Ghana Card
  • Medical conditions and special learning needs
  • School approves — student record created automatically
Open Admission Form
Share via WhatsApp, email, or your school website.
Admission Application
Student Registration Form
Student's Full Name *
First Middle Last
Date of Birth *
dd / mm / yyyy
Class *
Applying For
Primary Guardian
Name *
Full Name
Phone *
024…
Relationship
Father / Mother
Submit Application
Data Migration

Import Your Existing School Data

Already have student records in spreadsheets? Upload them directly — no technical expertise needed.

Excel (.xlsx) CSV JSON
  • Upload students, guardians, staff in bulk
  • Auto-maps columns to the right fields
  • Preview and validate before saving
  • Download template files to fill in
Upload Your Data
Drag & Drop your file here
or click to browse — .xlsx, .csv, .json
students_template.xlsx
Download template
staff_template.xlsx
Download template
Simple Onboarding

Up and Running in Minutes

1
Set Up Your School Profile

Enter your school name, GES circuit, headmaster, logo, and basic info. Takes less than 5 minutes.

2
Add or Import Your Students

Create classrooms and add students one by one, or upload an Excel/CSV file with all your existing records in bulk.

3
Configure Fees & Academic Year

Set fee structures per class, define the academic year and terms, and assign subjects to classrooms.

4
Invite Staff & Share Portals

Create teacher, accountant, and parent accounts. Each role gets a customized portal — everything they need, nothing they don't.

Trusted by Schools

What Headmasters Are Saying

★★★★★

"We migrated 400 student records from Excel in one afternoon. The fee management alone has saved us hours every week."

Nana Kofi Mensah
Headmaster · Accra Basic School
★★★★★

"Parents love the portal — they can see fees outstanding, attendance and results without calling the school. Game changer."

Akosua Darko
Deputy Head · Kumasi JHS
★★★★★

"The Ghana regions, NHIS fields, and WAEC grading — this was clearly built by people who understand how Ghanaian schools work."

Emmanuel Asiedu
Proprietor · Cape Coast Private School
Schools & Administrators

Ready to Run Your School on Wisdsol?

Sign up in 2 minutes. A free trial is included — no credit card, no setup fees. Your school's private database is created automatically.

Instant Setup

Fill in the form and your school's private database is provisioned and ready within seconds.

Free Trial

Every plan starts with a free trial period. Explore every feature before you commit.

Your Data, Isolated

Each school gets a dedicated database. Your data never mixes with another school's.

Register Your School — It's Free
No credit card  ·  Cancel anytime  ·  African-built & supported

Ready to Transform Your School?

Join schools and universities across West Africa using Wisdsol Edu Advance.

Staff Sign In Apply for Admission
Nobody Is Left Guessing

The Manual Is Inside The System

School software is usually handed over with a day of training and nothing to read afterwards. When the one person who understood it leaves, the school goes back to paper. Here the whole manual is a page in the system — searchable, printable, and written in plain words rather than screenshots of menus.

  • A user manual covering every screen, in English, French and Spanish.
  • A separate administrator manual: installing, backups, recovery and hardening.
  • New features are flagged for a while, then stop shouting so the page stays readable.
  • Print any chapter, or the lot, for the staff room shelf.
Read the manual now
User Manual · Contents
Getting started & roles
Fees, receipts & arrears
Results, grade scales & report cards
Accounting & statements
Working offline
Protecting your account
Get In Touch

Contact Wisdsol Tech

We get it done for you — reach us anytime.

Website
wisdsol.com
Email
info@wisdsol.com wisdsoltech@gmail.com
WhatsApp / Tel
024 640 8457
Works Offline

Install the App on Any Device

Wisdsol Edu Advance works as a native app on Android, iPhone, iPad, and desktop — no app store needed. Install it once, use it everywhere, even without internet.

🤖 Android
🍎 iPhone / iPad
🖥️ Desktop
Offline capabilities
View student & staff records
Mark attendance (syncs later)
Record fee payments offline
Access cached reports & results
Security gate clocking
All offline changes sync automatically when you reconnect.